Secretary

Job Description

We are seeking a highly organized, detail-oriented, and articulate Secretary to provide comprehensive administrative support to our team. The ideal candidate will act as the first point of contact for the organization, manage daily office operations, and possess exceptional written communication skills. A critical component of this role is the ability to draft, format, and dispatch professional business letters, official correspondence, and internal memos with precision and appropriate tone.

Duties and Responsibilities:

• Draft, type, proofread, and format professional business letters, official notices, emails, and memos.
• Ensure all outgoing correspondence maintains a high standard of professionalism, proper grammar, and adherence to company formatting guidelines.
• Act as the primary liaison between management, employees, clients, and external partners, handling inquiries with tact and confidentiality.
• Manage the general corporate email inbox, sorting and responding to routine inquiries professionally
• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, attend meetings to take accurate minutes, and distribute meeting notes and follow-up action items promptly.
• Answer, screen, and route incoming phone calls to the appropriate personnel, taking detailed messages when necessary.
• Greet and direct clients, vendors, and visitors in a welcoming and professional manner.
• Create, maintain, and organize physical and digital filing systems to ensure important documents and records are easily accessible.
• Monitor office supply inventory, place orders when necessary, and coordinate with vendors for equipment maintenance.
• Assist in the preparation of regularly submitted reports, presentations, and spreadsheets.
• Handle incoming and outgoing mail, courier packages, and deliveries.
  

  Requirements

Education and Experience:

• Degree Holders: Must possess a Bachelor’s Degree with a minimum of 1 year of proven work experience in a secretarial, administrative, or office management role.
• Diploma Holders: Must possess a Diploma / Associate Degree with a minimum of 3 years of proven work experience in a secretarial, administrative, or office management role.

How to Apply

Submit your CV using the attached link below:
https://forms.gle/LhzbUGH8reFG8Az47