Executive Secretary (ES)
Job Description
We are seeking a competent Executive Secretary to provide essential support to our top management officials. The ES will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks. The ES must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. The ES’s diligence and competence will allow the executive to focus on management duties without distractions.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes - Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements and skills
- Degree in Business or related field with relevant experience preferred
- 5 years and above proven experience as executive secretary or similar administrative role
- Proficiency in standard desktop applications such as Word, Powerpoint, Excel
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Salary Attractive
How to apply
Submit your CV using Only this link
