Procurement Officer

Job Description

The Procurement Officer is responsible for sourcing, negotiating, and purchasing the materials, equipment, and subcontracted services required for the successful execution of projects. This role ensures that all procured items meet the strict technical specifications, quality standards, and delivery schedules required by the project, while simultaneously achieving the best possible commercial value. The Procurement Officer plays a critical role in mitigating supply chain risks, managing supplier relationships, and ensuring strict compliance with both company policies and national procurement regulations.

Duties and Responsibilities

• Conduct continuous market research to identify reliable local and international suppliers, manufacturers, and subcontractors for construction materials, machinery, and services.
• Develop and maintain a comprehensive, pre-qualified vendor database, regularly evaluating supplier performance based on quality, delivery time, and pricing.
• Build and nurture strong, transparent, and mutually beneficial relationships with key suppliers to secure priority service and favorable terms.
• Receive and review Purchase Requests (PRs) from the Site Engineer, Senior Office Engineer, or Store Keeper, ensuring they are fully approved and technically specified.
• Convert approved PRs into formal Purchase Orders (POs) or Local/International Contracts, ensuring all terms, conditions, specifications, and delivery schedules are clearly stated.
• Track the status of all open orders, following up with suppliers to ensure on-time delivery and proactively resolving any delays or logistical bottlenecks.
• Coordinate with the Store Keeper to ensure smooth handover of goods and resolve any discrepancies between the PO, Delivery Note, and physical receipt.
• Prepare and issue Request for Quotations (RFQs), Invitations to Bid (ITBs), and tender documents for materials and services.
• Receive, open, and analyze supplier bids. Conduct comprehensive commercial evaluations (price, payment terms, delivery) and coordinate with the technical team for technical evaluations.
• Lead price and contract negotiations with suppliers to achieve the lowest Total Cost of Ownership (TCO), securing the best quality, warranties, and after-sales support.
• Ensure all procurement activities strictly comply with the company’s procurement manual, ethical guidelines, and relevant national laws (e.g., Ethiopian Federal Public Procurement directives, if applicable to the project).
• Maintain a highly organized and audit-ready filing system for all procurement documents (PRs, RFQs, bid evaluations, POs, supplier contracts, and correspondence).
• Prepare and submit regular procurement reports, including Purchase Order tracking logs, supplier performance scorecards, and cost-saving summaries.
• Process supplier invoices and coordinate with the Project Cashier/Finance team to ensure timely payments according to agreed credit terms.

Requirements

• Education: Bachelor’s Degree (BA) or Diploma / Level IV Certificate in Supply Chain Management, Purchasing and Supply, Logistics, Economics, Business Management, or a closely related field.
• Experience: Minimum of 6 to 8 years of proven experience in procurement, purchasing, or supply chain roles.
  Highly Preferred: Prior experience in the construction, engineering, or manufacturing sector

How To Apply

• In person: labu mebrat next to DMC building Royal building 2nd floor
• Email: hrgifticonstructionplc@gmail.com