HR & Admin Officer
Job Description
Job Summary
The job holder is responsible for recruitment & selection process of new employees; ensure that all employment contracts are managed in accordance to TTSP policies and procedures; maintains proper documentation of the selection and hiring processes; process leave related and pension documents; oversee administration activities; and performs other related tasks as required.
Duties and Responsibilities
- Engage in staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used for hiring of staff
- Ensure proper adherence and implementation of recruitment and selection policy and procedures of the company.
- Prepare vacancy announcements based on specific job descriptions and skill requirements and post/circulate internally and /or externally.
- Receive job applications and conduct preliminary screening of applications based on stated requirements.
- Coordinate with the Recruiting Manager and recruitment panel to undertake short listing and arrange assessments/interviews within a reasonable time.
- Follow up end dates of probationary period and advise line managers to conduct performance evaluation for confirmation and discontinuation of employment.
- Establish and maintain up-to date personal files and ensure confidentiality.
- Facilitate preparation and issuance of Identification Cards for all head office employees.
- Control staff attendance by monitoring the attendance sheet in accordance with the staff attendance policy of the company and prepare monthly attendance summary report.
- Facilitate registration of all new employees with the pension scheme and liaise with PEOSSA (Private Employees Organization Social Security Agency) to ensure that appropriate records are created or updated.
- Checks & processes leave; keep up to date leave records and ensure good leave management practices.
- Provide support in facilitating clearance for separating employee and ensure that employee returns company properties in their custody and ID card.
- Ensure tidiness of TTSP’s office areas by closely monitoring cleaning activities.
- Facilitate/coordinate requests for the acquisition of supplies for cleaning and minor maintenance.
- Ensure provision of refreshment services to staff on timely basis.
- Handle other duties as requested by the line manager.
Job Requirements
- Bachelor degree in Human Resources, Business Administration and/or Management.
- At least 5 years relevant work experience
- Excellent MS Office knowledge
- Outstanding organizational and time management skill
- Excellent verbal and written communications skill
How to Apply
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