Executive Secretary
Job Description
We seek a highly organized Executive Secretary to responsible for provide high-level administrative support to senior executives, ensuring smooth daily operations and effective communication
Duties and Responsibilities
- Organize and maintain executives’ calendars, schedule meetings, and coordinate appointments.
- Screen calls, emails, and correspondence; draft and proofread documents.
- Arrange meetings, prepare agendas, take minutes, and follow up on action items.
- Plan travel itineraries, book flights, accommodations, and manage expenses.
- Prepare reports, presentations, and manage sensitive information securely.
- Act as a point of contact between executives, employees, and external stakeholders.
- Maintain files, databases, and official records for easy access and retrieval.
- Support executives in handling special projects, research, and analysis.
- Ensure the availability of office essentials and oversee procurement when needed.
Requirements
- BA in office administration, Secretarial science or related.
- 5 years experience
- Strong organizational and time-management skills
- Excellent verbal and written communication
- High level of discretion and professionalism
- Proficiency in office software (MS Office, Google Workspace)
- Ability to multitask and work under pressure
How To Apply
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