Executive Assistant

Accounting / Finance
Addis Ababa
January 27, 2026
Application deadline closed.

Job Description

Under the general direction of the Commissioner, the Executive Assistant is responsible for a variety of complex, confidential, and independent secretarial and administrative support to the Commissioner. To accomplish the objectives of the position, the Executive Assistant performs the following functions:

Duties and Responsibilities

  • Management of the Commissioner’s schedule (e.g., meetings, travel, etc.);
  • Responsible for administrative and secretarial duties to assist the Commissioner. Acts as contact point for the Commissioner;
  • Organizes and directs the day-to-day tasks and functions and oversees the smooth and efficient operation of the Commissioner Office;
  • Responsible for maintaining and updating all files located in the Commissioner Office;
  • Manage all communications including e-mails and highlights pertinent information. Routes items to other individuals when appropriate and records information on the Commissioner calendar;
  • Draft and edit correspondence, communications, presentations, and other documents on behalf of the Commissioner;
  • Support in the distribution of meeting agenda’s;
  • Support in preparation and distribution of meeting minutes chaired by the Commissioner;
  • Produce and distribute correspondence memos, letters, faxes to respective offices and makes appropriate copies;
  • Coordinate and direct incoming telephone calls, receive and greet visitors and direct inquiries and request for the Commissioner; respond to sensitive complaints and requests for information from the general public and staff and refer inquiries as appropriate;
  • Follow up schedule appointments and maintain accurate appointment calendar for the Commissioner. Receive, sort, and distribute all incoming and outgoing correspondence;
  • Coordinate registration and travel arrangements for the Commissioner, as instructed. Organize receipts and process all travel authorizations and other related travel reports;
  • Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs, and other pertinent transmittals for the Commissioner;
  • Performs other related duties as assigned by supervisor.

Requirments

  • BA Degree in Management, Public Administration, or related fields.
  • 4 years of executive level secretarial service/office management experience required.
  • Computer literate
  • Knowledge of Amharic and English is required
  • Knowledge of other local languages is advantageous

How To Apply

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